Count the products at one location, compare them with the recorded quantities, and keep a reason for each correction.
Start with trustworthy opening quantities
Before daily selling begins, enter the quantities physically available at the branch. Use a dated opening adjustment so the first balance has an identifiable source.
Count in manageable groups
Count one category, shelf, or storage area at a time. A smaller count is easier to verify and less likely to mix products that have not yet been checked.
- Freeze movement in the area while it is being counted when possible.
- Record the physical quantity, not the difference you expect.
- Review products with large variances before confirming.
- Add a reason for damage, expiry, loss, or data correction.
Understand available quantity
The product balance changes through purchases, sales, returns, transfers, and adjustments. Open the movement history when a quantity looks wrong; the sequence usually shows where the difference began.
Reorder before the shelf is empty
Set a reorder level for products that should not run out. The reorder view groups low-stock items so purchasing can act on actual demand instead of memory.
If Faida shows 24 units and you count 22, check recent sales, deliveries, and transfers before recording a loss of two.